Financial Sector Rapid Response Project

 

Islamic Republic of Afghanistan

Da Afghanistan Bank

 

Clarification # 2

 

For

Supply and Installation ofVideo Conferencing EquipmentsforDABHead Office

 

 

Project Name:	Financial Sector Rapid Response Project (FSRRP)
Grant Number	D1400-AF
Project ID	P160073
Budget Code	32550
Procurement Ref No.	DAB/97/FSRRP/ICB/G-26

 

 

January , 2019

 

Clarification #2

 

The following clarification is issued in connection to bidding document for Supply and Installation of Video Conference for DAB Head office under reference no. DAB/97/FSRRP/ICB/G-26.

 

Question # 1: Its brand specific RFP and no other vendor can participate; you are kindly requested to neutralize or make them generic so that all vendors can participate?

Clarification 1: It is not Cisco Oriented. The specifications are generic and not brand specific. Please refer to page # 53 at end of table #2 and page # 56 at end of table # 1 (Technical Specification) of bid document. It is clearly mentioned that “The above requirement is a sample requirement vendor can offer a better well-known solution.” It obviously means that the specifications are generic and vender may offer even a better solution. The specifications provided therein explain our requirement and prospective bidders’ offer need be aligned or even better  than the one specified in the bid document.

 

Question # 2:Is this mandatory for overseas bidder to register himself before the bid submission?

Clarification 2: NO,it’s  not mandatory.

Question # 3: As a bidder, we are not qualifying to bid; can we bid with the supporting qualifying documents from the supplier?   

Clarification 3: If you are not qualified, you are not eligible to bid. If you are a distributor or agency, in that case you have to provide authorization from the manufacturer whose products you intend to offer. 

 Question # 4: Indian bank refusing to issue the bank bid guarantee, Can we make the same from your Bank at Kabul against cash payment? any other Option please?

Clarification 4: No, not from our bank. It is not acceptable in cash payment as Bank guarantee. Bank Guarantee may even be provided from any recognized bank in any country and in Kabul, Afghanistan. 

It is mentioned in the bid document that:

BidSecurity of the amount in USD, or an equivalent amount in a freely convertible currency.

 

Question # 5: Is there any tender purchase cost?

Clarification #5: No. Tender document is free of cost.

 

Question # 6: Please confirm that the required items have any specific brand/make to propose OR bidder has option to quote any reputed make or brand?

Clarification 6: Please refer to clarification No.1 above.

 

Question # 7:We again request you to kindly extend the closing deadline of 2nd Jan'19? 

 

Clarification 7:The bid submission deadline is extended to 28 January 2019. For further clarification, please refer to ITB No. 22.1 in above table.

 

Question # 8:    Can we establish a JV partnership with another firm in order to meet the requirements of this project? If so, is it okay if we submit 2 different financial statements (one for our firm and one for our partner)? Also, is the bid security needs to be in the name of JV partners, or in the name of one party?

 

Clarification 8: Yes you can establish JV partnership for this project. Please consider below points.

 

• Bid Security in the form of bank guarantee could be provided under one name preferably leading company;

 

• Financial Statement under JV shall be provided separately. For leading company 75% and partner company 25%. Same to this should be considered in having similar working experience.

 

Question # 9:In the bid document (Services Section), it is mentioned that the bid shall provide a one year after sale service plus 3 year warranty and in the tender notice (p.g 2), it says that During the warranty period the bidder shall provide free onsite service and routine maintenance for all equipment at no extra cost.

Is this mean that all the hardware and software will have a one year guarantee and three years of support services with no guarantee for hardware and software after the first year? Please elaborate on this.

 

Clarification 9:All the hardware and software should be with one year after sale services ( Which should cover the configuration assistance,device upgrade and technical support) plus three  years warranty. During the warranty period all hardware and software under full guarantee. Bidders will consider all associate costs for warranty and after sale services period in their offer.

Question # 10: In below BOQ you have mentioned the system should host up to 96 HD Video Attendee, while on line item # 2, it is mentioned that 35 Concurrent Calls could be done. what do you mean by 96 Attendee ? and 35 Concurrent Calls? as per my understanding your requirement is 35 Concurrent Calls (Calls at same time) in a virtual meeting room, while 96 Participants can be register on the system. Am i Right?

 

Clarification 10:Yes,you are right. For further clarification please refer to technical requirement on page 54 -56 of the bidding documents.

 

Question# 11: You need 96 Parties calling at same time in multiple virtual meeting rooms?

 

Clarification 11:Please refer to clarification No.10 above.

 

Question#12:If 35 concurrent calls will be there, will these be in multiple meetings or in ONE single meeting?

 

Clarification12:Yes, 35 concurrent calls will be will be both in multiple meetings and as well as in ONE single meeting.

 

Question # 13:You have asked 96 HD Attendee, what resolution of HD you need HD 720p or HD1080p? there would be double price difference between HD720p and HD1080p

Clarification 13:As our technical  requirementstipulated in the bidding documents are generic and sample requirement , bidders can quote latest models meeting our technical requirement indicated on page 54 -56 of the bidding documents.

 

Question # 14: In your DAB HQ you have asked for ROOM KIT PLUS with Quad Cam, and 65" Display.... 

first the asked camera is Cisco Spark Room Kit Plus with Codec Plus, Quad Camera & Touch 10

this is fix camera, while we will be proposing you PTZ Camera, hopefully this would not matter in compliance. The Display you asked for 65", commonly available displays are of 60" or 70" why only 65" are asked? Can we quote 60" display?

Clarification14:As our technical equirement stipulated in the bidding documents are generic and sample requirement ,bidders can quoteany model between 65" to 70"  meeting our technical requirement indicated on page 54 -56 of the bidding documents.

 

Question #15:Currently what software, bank is using for other ends, if there is no VC software then it is easy to make a fresh VC solution.

Clarification#15:We are not using any VC software, bidders may quote for a fresh new VC solution.  For further clarification and information please refer to technical requirement indicated on page 54 -56 of the bidding documents.

 

Question#16:We are not getting response from  www.mof.gov.af in regards of applicable Import duty as well local Taxes, if any? Please clarify what rate of custom import duty and local taxes has to be considered

 to calculate to prepare our bid proposal.

 

Clarification#16:The rates for custom import duty and local taxes are applicable as follow.

 

• Local taxes:  Companies registered in Afghanistan 2%. Companies not registered in Afghanistan 7%.
• Custom import duty: Please refer to custom law available at http://mof.gov.af/en/page/14344/laws.

 

Regards,

 

Abaseen Mal

Procurement Director

Da Afghanistan Bank (Central Bank)

 

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Islamic Republic of Afghanistan

Da Afghanistan Bank

 

Amendment and Clarification # 1

 

For

 Supply and Installation of Video Conferencing Equipments for DAB Head Office

 

 

Project Name:	Financial Sector Rapid Response Project (FSRRP)
Grant Number	D1400-AF
Project ID	P160073
Budget Code	32550
Procurement Ref No.	DAB/97/FSRRP/ICB/G-26

 

 

December, 2018

 

Amendment and Clarification # 1

 

The following modifications are made through this amendment to the bidding document for Supply and Installation of Video Conferencing Equipments for DAB Head Office Ref number DAB/97/FSRRP/ICB/G-26.

Section II – Bid Data Sheet

Clause	Existing	Modified to read as
ITB 18.1	The bid validity period shall be 120 days after the deadline for bid submission.  Accordingly, each bid shall be valid through 2nd May 2019	The bid validity period shall be 120 days after the deadline for bid submission.  Accordingly, each bid shall be valid through 28th May 2019
ITB 19.1	The Bid Security validity shall remain valid for a period of 28 days beyond the validity period of Bids (i.e. 148 (120+28) days from bid submission deadline date or extended bid submission deadline date), if extended in accordance with ITB Clause 20.2. Accordingly, the bid security for both lots shall be valid until 30th  May 2019	The Bid Security validity shall remain valid for a period of 28 days beyond the validity period of Bids (i.e. 148 (120+28) days from bid submission deadline date or extended bid submission deadline date), if extended in accordance with ITB Clause 20.2. Accordingly, the bid security for both lots shall be valid until 25th June 2019
ITB 22.1	The deadline for bid submission is:   Date: Wednesday 2nd January 2019   Time:  14:00hrs Kabul time   In case the specified deadline for bid submission is declared a holiday by the Government, the bids shall be submitted at the specified time on the next working day.	The deadline for bid submission is: Date: Monday 28th January 2019 Time:  14:00hrs Kabul time In case the specified deadline for bid submission is declared a holiday by the Government, the bids shall be submitted at the specified time on the next working day.

 

All the other aspects of the Original Bid Document remain unchanged.

 

Question # 1: Its brand specific RFP and no other vendor can participate; you are kindly requested to neutralize or make them generic so that all vendors can participate?

Clarification 1: It is not Cisco Oriented. The specifications are generic and not brand specific. Please refer to                      page # 53 at end of table #2 and page # 56 at end of table # 1 (Technical Specification) of bid                       document. It is clearly mentioned that “The above requirement is a sample requirement                     vendor                 can offer a better well-known solution.” It obviously means that the specifications                               are generic and                 vender may offer even a better solution. The specifications provided therein                         explain our requirement and prospective bidders’ offer need be aligned or even better                                   than the one specified in the bid document.

 

 

Question # 2: Is this mandatory for overseas bidder to register himself before the bid submission?        

Clarification 2: NO it not mandatory.

Question # 3: As a bidder, we are not qualifying to bid; can we bid with the supporting qualifying documents from the supplier?         

Clarification 3: If you are not qualified, you are not eligible to bid. If you are a distributor or agency, in that case you have to provide authorization from the manufacturer whose products you intend to offer. 

 Question # 4: Indian bank refusing to issue the bank bid guarantee, Can we make the same from your Bank at Kabul against cash payment? any other Option please?

Clarification 4: No, not from our bank. It is not acceptable in cash payment as Bank guarantee. Bank Guarantee may even be provided from any recognized bank in any country and in Kabul, Afghanistan. 

It is mentioned in the bid document that:

Bid Security of the amount in USD, or an equivalent amount in a freely convertible currency.

 

Question # 5:   Is there any tender purchase cost?

Clarification #5: NO. Tender document is free of cost.

 

Question # 6: Please confirm that the required items have any specific brand/make to propose OR bidder has option to quote any reputed make or brand?

Clarification 6: Please refer to clarification No.1 above.

 

Question # 7: We again request you to kindly extend the closing deadline of 2nd Jan'19?  

 

Clarification 7: The bid submission deadline is extended to 28 January 2019. For further clarification, please refer to ITB No. 22.1 in above table.

 

 

Regards,

 

Mohammad Qaseem Rahimi

Second Deputy Governor

Da Afghanistan Bank (Central Bank)

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Invitation to Bids (ITB)

Islamic Republic of Afghanistan

DA Afghanistan Bank

Project ID:    D1400

       Grant No  :   P160073

 

Supply and Installation of Video Conferencing Equipment for DAB Head Office Ref# DAB/97/ICB/G-26.

 

1. The Da Afghanistan Bank, Government of Islamic Republic of Afghanistan has received a grant from the International Development Association (IDA) (hereinafter called “Grant”) toward the cost of Financial Sector Rapid Response Project (FSRRP) and it intends to apply part of the proceeds of this Grant to payments under the agreement(s) resulting from this IFB: supply and installation of Video Conferencing Equipments for DAB.

 

1. The DA Afghanistan Bank now invites sealed bids from eligible and qualified bidders for the above contract.

 

1. Bidding will be conducted through the International Competitive Bidding (ICB) a procedure specified in the World Bank’s Guidelines: Procurement Loans and IDA Credits, and is open to all bidders from Eligible Source Countries as defined in the Guidelines.

 

1. Interested eligible Bidders may obtain further information from Da Afghanistan Bank(DAB) through Email: samiullah.samim@dab.gov.af, wahid.turyalay@dab.gov.af and

copy: abaseen.mall@dab.gov.af, rahman.behrooz@dab.gov.af, ghafoor.sadat@dab.gov.af, sami.mahaal@dab.gov.af below from 8:hrs to 14:00 hrs.

 

1. Qualifications requirements include

1. Financial Capability:the Bidder shall furnish documentary evidence that it meets the following financial requirement(s):

1. Annual turnover within last Five years in excess of  USD 420,000.00
2. The Bidder must demonstrate access to, or availability of, financial resources such as liquid assets, unencumbered real assets, lines of credit and other financial means, other than any contractual advance payments, which will include their ability to perform the contract of magnitude equivalent to the quoted price.

1. Experience:The Bidder shall furnish documentary evidence to demonstrate that it has executed and meets the following experience requirement(s):

1. Submission of copy of one signed contract of similar nature and magnitude within the last 5  years for the amount of in excess of 175,000.00 USD.

 

 

1. Technical Criteria: The Bidder shall furnish documentary evidence to demonstrate that it meets the following technical requirement(s):
   1. Manufacturer’s authorization
   2. Warranty: Three years’ warranty from the date of delivery.

During the warranty period the bidder shall provide free onsite service and routine maintenance for all equipment at no extra cost;

 

1. Spare parts and After Sales Service Support. As per specified in Section 2, ITB. 16.4 and ITB.17.2b

6.A complete set of bidding documents in English may be obtained by interested bidders by downloading the same from the NPA website www.npa.gov.af and www.dab.gov.af   In case of difficulty in downloading from website, interested bidders may contact at email address: samiullah.samim@dab.gov.af, wahid.turyalay@dab.gov.af

copy:  abaseen.mall@dab.gov.af, ghafoor.sadat@dab.gov.af, sami.mahaal@dab.gov.af

7.Bids must be delivered to the address below at or before 14:00hr (Local time), on 2nd January 2019. Late bids will be rejected.  Bids will be opened in the presence of the bidders’ representatives who choose to attend in person at the address below at 14:10 Hrs. (Local time), on the same day.

8.All bids must be accompanied by a Bid Security of the amount in USD or an equivalent amount in a freely convertible currency valid for a period of 28 days beyond the validity period of Bids (148 days from bid submission deadline date) as under:

• Bid validity: up to May 2nd, 2019.
• Bid Security: up to May 30th  2019.
• Bid Security Amount: USD 14,500.00 (Fourteen Thousand and five hundred US $).

1. The address (s) referred to above is (are):

Attention:

 Samiullah Samim

Senior project procurement Manager

General Directorate of Procurement

Da Afghanistan Bank (Central Bank)

Ibni Sina Watt-Kabul, Afghanistan

Telephone: +93 0202106692

E-mail:  samiullah.samim@dab.gov.af, wahid.turyalay@dab.gov.af

Copy: abaseen.mall@dab.gov.af, rahman.behrooz@dab.gov.af, ghafoor.sadat@dab.gov.af, sami.mahaal@dab.gov.af