REQUEST FOR EXPRESSIONS OF INTEREST
(CONSULTING SERVICES – FIRM SELECTION)
BADAN METEOROLOGI, KLIMATOLOGI DAN GEOFISIKA
THE METEOROLOGY, CLIMATOLOGY AND GEOPHYSICS AGENCY
INDONESIA DISASTER RESILIENCE INITIATIVE PROJECT (IDRIP)
Loan No./Credit No./ Grant No.: 8980-ID
Assignment Title: Strategic Plan and Socio-Economic Assessment of Geophysical Information Services
Reference No.: ID-BMKG-448177-CS-QCBS
The Government of Indonesia has received financing in the amount USD160 million from the World Bank toward the cost of the Indonesia Disaster Resilience Initiative Project, and intends to apply part of the proceeds for consulting services namely Strategic Plan and Socio-Economic Assessment of Geophysical Information Services.
The terms of reference of the Strategic Plan and Socio-Economic Assessment of Geophysical Information Services under the supervision of the Bureau of Planning as Project Implementation Unit, as follows:
1. The target of Strategic Plan and Socio-Economic Assessment of Geophysical Information Services activity are as follows:
a) Preparation of the Institutional Strategic Plan of Geophysical Services Document;
b) Implementation of Socio-Economic Assessment of Geophysical Information Services (socio-economic assessment of BMKG Geophysical services)
c) Preparation of the Draft Regulation of the Head of BMKG concerning the Strategic Plan for Geophysical Information Services
d) Preparation of Earthquake and Tsunami Early Warning Information Services Guidebook.
2. Scope of Works
The scope of works of the Consultancy Services Strategic Plan and Socio-Economic Assessment for Geophysical Information Services is:
1) Socio-Technical Assessment
Conduct studies related to Monitoring, Processing, Dissemination, Instrumentation, Communication Network, Database, HR systems. Socio-technical assessments are carried out to quantify the impact of geophysical services which include aspects of equipment (hardware and software), socio-cultural aspects of the community, and aspects of organizational structure and processes. In the socio-technical philosophy, a person/an institution cannot install new technology without considering the people who should work on it. When designing a new geophysical information system (including a significant upgrade), we are redesigning the organization.
a. First Stage: GAP Analysis
GAP analysis is carried out to see the gap between existing conditions and the ideals to be achieved through relevant methods, for example the SWOT analysis, Fishbone Diagram, McKinsey 7-S Framework, PEST analysis, or mixed methods. GAP analysis in this activity is also expected to be able to identify problems, from:
i. Operational technical aspects include (1) Monitoring System; (2) Processing System; (3) Dissemination System; (4) Instrumentation; (5) Communication Network; (6) Databases; and (7) Human Resources.
ii. Institutional aspects
iii. Financing Aspects
iv. Regulatory aspects (Legislation)
v. Socio-cultural and community participation
Consultants are expected to be able to analyze current and future conditions in each of the aspects above, and find existing gaps, as well as formulate solutions to bridge these gaps.
b. Second Stage: Organizing the Process and Analysing Environment
At this stage, service providers together with the Working Group carry out mapping, identification and inventory of trends, challenges and opportunities for geophysical services (earthquake - tsunami information and early warning), as well as their relation to impacts on socio-economic and technical aspects based on a multi-scenario approach to determine:
i. Readiness Assessment
ii. Plan the plan
iii. Stakeholder Assessment
iv. Mandate Analysis
v. SWOT Analysis and Environmental Scan
2) Socio-Economic Assessment
Socio-economic assessments of Geophysical information services involve evaluating broader impacts on society and the economy. Socioeconomic assessments are important to measure not only the effectiveness of services in providing information but also their impact on users and society.
The expected project outcome is to save human lives and reduce economic losses during future disaster events in areas prone to geophysical risks throughout Indonesia. several methods that can be used to carry out socioeconomic assessments of information services:
a. Cost-Benefit Analysis:
Comparing and calculating the cost benefits is carried out to analyze a decision, in this case regarding the installation of geophysical information service equipment. The results of the CBA (Cost Benefit Analysis) are information that can help BMKG in choosing policies that bring the most optimal benefits.
Economic analysis was conducted using a cost-benefit methodology to estimate the net benefits arising from Component 2, comparing the differences in the 'with project' and 'without project' scenarios. The analysis produces two main outputs — net present value (NPV) and internal rate of return (IRR).
Cost Benefit Analysis is the process of comparing and calculating the cost benefits carried out to analyze a decision, in this case regarding the installation of geophysical information service equipment. The results of the CBA can help BMKG in choosing policies that bring the most optimal benefits, both directly and indirectly, to BMKG and the state (through PNBP), as well as providing benefits to society. PNBP has a strategic role as a government effort to build financial independence and support sustainable development. Currently, BMKG
has a legal basis for Government Regulations which regulate the types of services and PNBP rates applicable to BMKG, which include information and consultation services in the field of geophysics. Examples of geophysical services that can be used as a source of PNBP include comprehensive seismic and geophysical information services to the insurance industry, construction sector, tourism sector and local governments. This information can be used to determine more accurate insurance premiums, assess disaster risks, regional planning and risk management. With this project, we can improve the quality of services and reach more sectors, thus contributing to increasing PNBP revenues which can be reused to improve BMKG services in the field of Geophysics.
CBA is used to assess project effectiveness and efficiency in improving geophysical services. By carrying out CBA, BMKG and the government can ensure that the projects implemented not only generate PNBP, but also provide significant benefits for society and the economy as a whole.
The consultant will conduct an economic analysis to assess the impacts of current and potential future BMKG initiatives, particularly regarding the provision of geophysical information services to the community and stakeholders. This evaluation will include costs associated with the provision, installation, operation, and maintenance of various types of equipment and sensors, as well as other related initiatives. This analysis will consider all funding sources, including Pure Rupiah, loans such as from IDRIP, and other financing mechanisms. The estimated benefits will focus on prioritized social and productive sectors, as outlined in the relevant sections of this Terms of Reference (TOR). Expected outputs from this analysis include, but are not limited to, Net Present Value (NPV), Internal Rate of Return (IRR), and net social benefits.
b. Geophysical Services Social Analysis
To obtain data on how society responds to geophysical information services, it is necessary to carry out a social assessment that places emphasis on identifying the values that apply in society in accepting, understanding, trusting and following up on geophysical information services.
Social assessment emphasizes the process of identifying how the community responds to geophysical information to determine priorities for geophysical information services that are easy to receive, understand, trust and act on, including:
i. Capabilities: the community's ability to be self-sufficient on available resources (manpower, materials and other resources).
ii. Accessibility: access that the community has, opportunities for the community to establish relationships or networks with other parties (agencies, institutions, other groups).
iii. Readiness: community readiness to implement and accept the risk impacts of the geophysical information services received.
iv. Expansion: the extent of the impact produced when early warning and geophysical information has been received, namely regarding the size of the beneficiaries of the geophysical information service.
v. Leverage: the scope of influence or leverage of geophysical information services on rescue efforts that will be carried out.
This analysis is expected to be able to provide an overview of local values (local wisdom) of the community in facing disasters and reading signs/warnings from nature based on cultural diversity.
c. Multi-Criteria Analysis (MCA)
MCA can be used to make decisions in the presence of many criteria or factors that must be considered. In MCA, relevant criteria are identified, weight is given to each criterion according to its importance, and alternatives are assessed against these criteria. Through this process, MCA helps in selecting the best solution that consider diverse preferences and goals.
3) Preparation of a Strategic Plan for Geophysical Information Services
Preparing a Strategic Plan for Geophysical Information Services is a series of activities that must be carried out by service providers. At this stage, the service provider together with the Working Group carries out stages of activities including:
a. Stage 1. Identifying and Analysing Strategic Issues and Strategic Foresight
At this stage, the service provider together with the Working Group carries out
a gap analysis (GAP Analysis) based on a multi-scenario approach between reality and ideals related to the condition of early warning reliability and community response capacity, governance of InaTEWS and InaEEWS, institutions/relationships between institutions and referring to Presidential Decree 93 of 2019, and the socio-economic impacts that occur, the role of InaTEWS and InaEEWS at regional and global levels, as well as the sustainability of the role and operational services of InaTEWS and InaEEWS.
It is hoped that at this stage a formulation will be produced:
i. Strategic Issues
ii. Goals and Objectives
iii. Vision
iv. Mission
v. Value
vi. Institutional and Regulatory Framework
b. Stage 2. Developing Strategies and Action Plan
The third stage is the strategy and master plan formulation stage which is embodied inform of strategic foresight and Grand Design. At this stage, the service provider and the Working Group formulate the direction, strategy and phasing of investment policies and interventions for the development of geophysical information services based on socio-economic and technical assessments, with a multi-scenario approach and determine priorities for early warning services and the need for geophysical information that is easy to receive, understood, believed, and acted upon.
3. Requirements for Consultant:
a. Company Qualification:
1) Have a minimum of 5 years experience in the field of systems-based Strategic Planning, with socio-technical and socio-economical assessments, with international qualifications.
Preferably have carried out disaster consultation activities and early warning systems in Asia Pacific countries or other developing countries
2) Preferably have work experience in government projects funded by foreign loans/grants related to the upstream sector and/or downstream sector related to disaster management and/or management.
3) Have good performance and not be included in the sanctions list or blacklist in any government institutions and never been involved in malicious act
4) Obtain at least 2 (two) similar jobs as a Consultant Service Provider within the last 5 (five) years, with a minimum project value of IDR 10,000,000,000 (Ten Billion Rupiah) both in government, SOE/ROE and private sector, proven by a copy of the contract.
5) Meets and has ISO management certificate ISO 9001:2015 Quality Management System.
6) The provider attaches a work implementation methodology which includes:
a) Work Implementation Method;
b) Project Organizational Structure; and
c) Job description Project organizational structure.
7) If determined as the succesful bidder, the service provider is required to sign a Non-Disclosure Agreement.
8) Having expert staff and supporting staff who have competence in their fields as stated in the qualifications of expert staff and supporting staff.
b. Consultants Qualification:
The requirements for consultants are as follows:
No Description Quantity
A. Key Experts
1. Team Leader 1
2. Earthquake Expert 1
3. Tsunami Experts 1
4. Economic Expert 1
5. Social Expert 1
6. Statistics Expert 1
7. Disaster Risk Management/Geophysics Expert 1
8. Information and Communication Technology Expert 1
9. Co-Team Leader 1
B. Experts
10. Earthquake/Tsunami/Geospatial Expert 2
11. Economic Expert 2
12. Social Expert 1
13. Statistics Expert 1
14. Disaster Risk Management/Geophysics Expert 1
15. Information and Communication Technology Expert 1
C. Sub-professional Staff
16. Surveyor/Regional Coordinator 7
17. Surveyor/Enumerator 14
18. Drafter/SIG Operator 1
D. Supporting Staff
19. Secretary 2
20. Project Administrator 2
21. Liaison Officer 1
4. Time Allocation for Activities
The period of implementation of this Consulting Firm work activity is 7 (seven) months.
The attention of interested Consulting Firm is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” July 2016, revised November 2017, August 2018 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.
The Consulting Firm will be selected in accordance with the Quality and Cost-Based Selection (QCBS) method described in the Procurement Regulations.
Further information can be obtained at the address below during office hours at 09.00 to 16.00 hours.
Expressions of interest must be delivered in a written form to the address below (in person, or by mail, or by e-mail) by September 25th 2024 at 11 am Jakarta time.
The Meteorology, Climatology and Geophysics Agency
Attn: Pokja Pemilihan IDRIP BMKG
Jalan Angkasa I No.2 Kemayoran, Jakarta Pusat, DKI Jakarta 10610, Indonesia
PO Box 3540 Jkt
+62 21 4246321
+62 21 4246703
Email: pokja.idrip@bmkg.go.id
Website: www.bmkg.go.id