Access to Distributed Electricity and Lighting in Ethiopia (ADELE)

Specific Procurement Notice

Request for Bids

Goods Supply, Installation, Operation and Maintenance of Modular Stand-alone Solar PV Systems

(Two-Envelope Bidding Process)

Country: Federal democratic republic of Ethiopia

Name of Project: Access to Distributed Electricity and Lighting in Ethiopia (ADELE)

Contract Title: Procurement of Supply, Installation, Operation and Maintenance of Modular Stand-alone Solar PV Systems for Public Facilities

Credit No. IDA-68570

RFB Reference No.: EEU-PPMO-OGU/ADELE/ICB-09

1. The Government of the Federal Democratic Republic of Ethiopia has received financing from the World Bank toward the cost of the Access to Distributed Electricity and Lighting in Ethiopia (ADELE) and intends to apply part of the proceeds toward payments under the contract for procurement of supply, Installation operation and maintenance of modular stand-alone solar PV systems for public facilities (secondary schools and health centers). For this contract, the Borrower shall process the payments using the Direct Payment disbursement method, as defined in the World Bank’s Disbursement Guidelines for Investment Project Financing, except for those payments, which the contract provides to be made through letter of credit.
2. The Ethiopian Electric Utility now invites sealed Bids from eligible Bidders for procurement of supply, Installation operation and maintenance of modular stand-alone solar PV systems for public facilities (secondary schools and health centers) located in different parts of Ethiopia clustered in 6 lots and within 18 months contract completion time, with additional 24 months operation and maintenance service. Quantities and location in region wise of facilities, and major selection criteria are as follows:

Key qualification requirements are:

The Technical factor is 40% and cost factor is 60%

3.         Bidding will be conducted through international competitive procurement using a Request for Bids (RFB)  as specified in the World Bank’s “Procurement Regulations for IPF Borrowers fifth edition September 2023 (“Procurement Regulations”), and is open to all eligible Bidders as defined in the Procurement Regulations.

4.          Interested eligible Bidders may obtain further information from Ethiopian Electric Utility, Procurement officer:  Salma Negash with e-mail salmanegash@gmail.com and inspect the Bidding document during office hours

• Monday- Thursday 8:00-12:00 to 13:00- 17:00 hours Ethiopian Time
• Friday: 8:00 -11:30 to 13:30 - 17:00 hours Ethiopian Time
• Saturday:  8:00-12:00 hours Ethiopian Time at the address given below.

5.         The bidding document in English may be purchased by interested eligible Bidders upon the submission of a written application to the address below and upon payment of a nonrefundable fee of Birr 8000.00(Eight Thousand Birr only) or USD 80 (Eighty USD) or its equivalent in a freely convertible currency starting from October 19, 2024. The method of payment will be cash payment at PPMO cashier’s check or deposited to the Ethiopian Electric Utility accounts: EEU-UEAP Account No.:1000154739312, Commercial Bank of Ethiopia (CBE), Arbegnoch branch, for the local account and EEU-ADELE project Account No. 0101181300065, National Bank of Ethiopia (NBE), Swift code: NBETETAA, Intermediary bank: CITIY BANK/New York Swift code --CITIUS33 for foreign account. The document will be collected by local representatives from the address given below or will be couriered to the bidder through courier service pre-arranged and paid by the bidder.

6.         Bids must be delivered to the address below on or before December 17, 2024 14:00 hours Ethiopian Time.  Electronic Bidding will not be permitted. Late Bids will be rejected. The outer Bid envelopes marked “Original Bid”, and the inner envelopes marked “Technical Part” will be publicly opened in the presence of the Bidders’ designated representatives and anyone who chooses to attend, at the address below on December 17,2024 14:00 Ethiopian Time immediately after the deadline of bid submission. All envelopes marked “Second Envelope: Financial Part” shall remain unopened and will be held in safe custody of the Purchaser until the second public opening.

7.         All Bids must be accompanied by a Bid Security amount of below table or equivalent ETB amount taking an exchange rate of 1 USD =120 ETB):

8.         All bids must be accompanied by a Forced Labor Performance Declaration and a Forced Labor Declaration.

9.         Attention is drawn to the Procurement Regulations requiring the Borrower to disclose information on the successful bidder’s beneficial ownership, as part of the Contract Award Notice, using the Beneficial Ownership Disclosure Form as included in the bidding document.

10.       All Bids must be accompanied by a Sexual Exploitation and Abuse (SEA) and/or Sexual Harassment (SH) Declaration.

11.       The address(es) referred to above is (are):

EEU-PPMO procurement logistic warehouse and Facility office

Attention: Mrs Salma Negash

Ethiopian Electric Utility, PPMO procurement logistic warehouse and Facility manager

Address: Around Piasa, Public Servants Social Security Administration  Building, 11th floor,   Off Grid Unit,   Addis Ababa, Ethiopia Addis Ababa, Ethiopia

Tel: +251111263154

        +251111275503

Email: salmanegash@gmail.com

Web: www.eeu.gov.et